Human Resource Administrator and Associate

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JOB TITLE:  Human Resource Administrator and Associate

JOB FUNCTION: Administrator/Generalist

JOB LEVEL: Mid Level

INDUSTRY: Manufacturing

EMPLOYMENT TYPE:  Full-time (three month probationary period)

REPORTS TO:  MD and HR Manager

LOCATION:  Kumasi, Ghana

START DATE: June 2021

Summary and Corporate Profile:

A Ghanaian-owned animal feed manufacturing company seeks a human resource administrator and associate to perform all HR-related activities to ensure a harmonious working environment and effective return on investment. 


The ideal employee should have knowledge in recruitment, compensation and benefits, and performance management.

Role Description and Responsibilities

Human Resource


  • Assist in the development of human resource policies and procedures.

  • Perform the performance management function within the business.

  • Coordinate payroll adjustment and HR budgeting.

  • Develop and implement job descriptions within the organization.

  • Develop and implement recruitment and orientation systems in line with the organizational culture.

  • Ensure compliance with relevant employment laws/ regulations and company policies.

  • Manage the day-to-day operations of the human resource office.

  • Ensure employee safety, welfare, and wellness education.

  • Collaborate with department managers on HR related matters.

  • Prepare monthly HR reports including attendance, discipline, HR programs and industrial relations.


  • Design and implement office policies by establishing standards and procedures and measuring results against standards.

  • Procure the required work tools and equipment (laptops, paper, furniture etc.) in a way that ensures business profitability at all times.

  • Maintain and keep track of all organizational assets and systems including employee data.

  • Properly file employee documents for easy retrieval.

  • Ensure compliance with statutory requirements (SSNIT, VAT, WHT, TIER 1& 2).

  • Prepare reports on company assets and inventory.

  • Coordinate the documentation of processes in an SOP (Standard Operating Procedures) Manual.

  • Maintain a directory and contact with office supply vendors.

  • Ensure office cleanliness by coordinating with relevant officers.

  • Perform other duties as assigned.


Person Specification

Experience and Education:

  • Minimum of Bachelor's degree in Human Resource Management.

  • At least three years of experience as HR administrator and generalist.


  • Thorough understanding of the human resource function.

  • Excellent verbal and written communication skills - The job requires good listening, speaking, and writing skills.

  • Excellent interpersonal and customer service skills.

  • Proficient with Microsoft Office Suite and related software.

  • Excellent organizational skills, presentation and attention to detail-

  • Confidentiality -

  • Excellent time management skills with a proven ability to meet deadlines.

  • A hands-on attitude needed to thrive in a start-up environment.

  • Must be innovative and a forward thinker.

  • Ability to prioritize tasks and to delegate them when appropriate.

  • Ability to function well in a high-paced and at times stressful environment.

  • Thorough understanding of technology

  • Ability to work without supervision.

Business Behaviors:

  • Ability to lead, multitask and liaise with multiple departments and clients.

  • High level of integrity and emotional intelligence.

  • Ability to relate effectively to people at all levels.

  • Assertiveness- ability to articulate views, decisions and policies and provide justification where necessary.

  • Client focused with the ability to build excellent working relationships.

  • Ability to influence decision-making.

  • Ability to provide international standard service.

Interacts with:


  • Managing Director

  • HR Manager

  • Finance Department

  • Marketing Department

  • Operations Department

  • Non-Management Staff

  • All other functions


  • Labour Commission

  • Statutory Bodies (SSNIT, GRA, etc)

  • Consulting Partners and Affiliates

  • Government ministries, departments and agencies

  • All other external correspondence



  • N/A


  • N/A

Salary and Other Benefits




Please e-mail your CV & Cover Letter to us at with the subject 'HR Admin and Associate'. Please ensure that your CV demonstrates how your experience‚ skills and abilities meet the selection criteria set out above. We will ONLY contact candidates who meet our criteria for the above role description.