ADMINISTRATIVE SECRETARY

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JOB TITLE:  Administrative Secretary

JOB FUNCTION: Administration

JOB LEVEL: Entry-Mid

INDUSTRY: Real Estate

EMPLOYMENT TYPE:  Fixed-term (12 months renewable based on performance)

REPORTS TO:  The Managing Director, Group Legal Adviser

LOCATION:  Accra, Ghana

START DATE: December 1st, 2021

Summary and Corporate Profile:

Our client, a service-oriented Nigerian based real estate marketing, investment, management and development company is seeking an Administrative Secretary to provide clerical support to the executives, directors, and department head-level employees.

 

He or she is responsible for performing a variety of secretarial duties and skilled tasks that include preparing reports, conducting research, and collecting data.

Role Description and Responsibilities

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  • Provides administrative support to executives, directors, and department head-level employees.

  • Manages company-related files, customer complaints and logistics for company infractions.

  • Collects requested data and information from various sources including email and other correspondence, meeting minutes and records, and other documents; prepares summaries of findings and/or other related written correspondence as requested.

  • May conduct research (within skills and expertise) to assist with projects or inquiries.

  • Coordinates and schedules travel, meetings, and appointments.

  • Prepares agendas and schedules for meetings, conferences, and other assigned events; takes and distributes minutes or other notes as requested.

  • Responds to and resolves administrative inquiries and questions.

  • Welcomes and directs visitors and clients.

  • Answers and transfers phone calls, screening when necessary.

  • Performs other general clerical and secretarial duties as requested, which may include recordkeeping, managing petty cash, maintaining office supplies and handling packages and correspondence.

  • Performs other related duties as assigned.

 

Experience and Education

  • First degree in business administration and or related field preferred.

  • Minimum of 3-5 years of working experience.

  • Must be a member in good standing of the institute of chartered secretaries and administrators.

Knowledge, Skills and Abilities

  • Computer literate

  • Detail-oriented and professional.

  • Exceptional communication skills.

  • Proficient with Microsoft Office Suite.

  • Basic understanding of office equipment.

  • Basic understanding of clerical procedures and systems such as recordkeeping and filing.

  • Ability to work independently and reliably.

  • Flexible and adaptable in various situations and when interacting with many different personalities.

  • Ability to organize and prioritize tasks including delegation of tasks when appropriate.

  • Knowledge of, or ability to quickly acquire, familiarity with the roles and function of the assigned department, and any specifically applicable laws or guidelines.

Business Behaviors

  • Presentable and professional

  • Interpersonal relations

  • Hardworking, honest and humble

  • Smart, savvy and adaptable

  • Positive thinker with a positive outlook

  • Appreciation of workplace ethics and discipline

 

Interacts with:


Internal: 

  • The Executive Directors

  • Departmental heads; Head office managers

External:

  • Clients

  • Regulatory agencies

  • Stakeholders

Supervises:


Direct:

  • Admin staff


Indirect:

  • Staff generally

Salary and Other Benefits

A competitive and comprehensive compensation package will be provided.

APPLICATION MODE

Please e-mail your CV & Cover Letter to us at jobs@kusiconsulting.com with the subject 'Administrative Secretary'. Please ensure that your CV demonstrates how your experience‚ skills and abilities meet the selection criteria set out above. We will ONLY contact candidates who meet our criteria for the above role description.